Planday
EU workforce scheduling for shift-based businesses — GDPR-compliant
- Data residency
- EU only
- DPA available
- Yes
- Pricing
- Subscription
- Art. 9 data
- Not suitable
Who this tool is for
Industries
- Restaurants with rotating shifts
- Hotels managing complex rosters
- Retail chains across locations
- Employers needing ArbZG compliance
- Teams wanting integrated time tracking
Planday is workforce scheduling, time tracking and HR for shift-based businesses such as restaurants, hotels and retail. The company is headquartered in Copenhagen, with data hosted in the EU on AWS.
A GDPR DPA (DSGVO-Vertrag) is included, and the platform ships with features mapped to German labour law, including ArbZG (Arbeitszeitgesetz) controls for working-time limits and rest periods. This makes it practical for DACH employers managing rotating shifts.
For multi-location hospitality and retail teams that need EU-hosted scheduling with labour-law guardrails, Planday is a credible, compliance-aware option — though it is a subscription product without a free tier.
Pros and cons
Strengths
- EU data hosting on AWS
- DSGVO-Vertrag included
- ArbZG working-time features built in
- Combines scheduling, time tracking and HR
- Suited to multi-location shift teams
Trade-offs
- No free tier — subscription only
- AWS infrastructure is a US-owned provider
- Broad feature set adds setup effort
Where it sits with GDPR
Good fit for
- Data hosted in EU AWS region
- DSGVO-Vertrag provided by default
- EU (Danish) headquarters
Think twice / not suitable for
- AWS is US-owned, requiring transfer scrutiny
- Employee data needs strict access governance
Data protection note
Danish HQ; AWS EU region; DSGVO-Vertrag inklusive; ArbZG-Features (Arbeitszeitgesetz).
Frequently asked questions
Does Planday support German labour law?
Yes, it includes ArbZG features for working-time limits and rest periods.
Where is Planday data stored?
Data is hosted in the EU on AWS, and a DSGVO-Vertrag is included.
Where is Planday based?
Planday is headquartered in Copenhagen, Denmark.
Is there a free version of Planday?
No, Planday is a subscription product without a free tier.
Reviews are written and reviewed by Eduardo personally. They describe what a tool does and where it sits with data protection, but they do not constitute legal advice.